Jun 19, 2015
The reason is because fewer people have access to postcards send in the mail than have access to your email.
A lot of contractors are told to email QuickBooks contractor data files to their tax preparer, bookkeeper or any number of places and continually put themselves at tremendous risk of identity theft or worse.
In cases where they have stored data about their present and past clients they put their clients at risk too which if it is traced back to you could mean bankruptcy or worse.
Any network carrier can see the contents of your email. Most of them never pay attention or track the content; however, there is always the chance that someone with proper clearance and software can intercept a copy of your QuickBooks contractor data file.
We have warned against this practice for several years and in most cases nobody pays any attention until it is too late. Here are the top ten ways emailing your QuickBooks contractor file can hurt you:
A secure file transfer system encrypts your QuickBooks for contractors file before it leaves your computer and then stores it on secure servers.
Your QuickBooks contractor file waits patiently until the person you intend to receive it puts in their user name and password and downloads the encrypted QuickBooks contractor file.
The secure file transfer system automatically converts it back
into a useable QuickBooks for contractors file once it is safely at
the new destination.
This service works will all QuickBooks files, Word documents, Excel files and just about anything that can be uploaded.
There are a number of companies offering this type of service and in most cases the "Free" ones are to be avoided as they could be worse than sending your QuickBooks contractors file by email.
Premium services are the ones that cater to accounting firms and in addition to secure file transfer they will scan the QuickBooks contractor and all other files for viruses before uploading them which offers further protection.
We use a firm that specializes in working directly with accountants and have been a client since the mid 1990's and have enjoyed excellent service and no problems. To learn more go to http://www.fasteasyaccounting.com/cp
I trust this podcast helps you understand that outsourcing your contractors bookkeeping services to us is about more than just “doing the bookkeeping”; it is about taking holistic approach to your entire construction company and helping support you as a contractor and as a person.
We understand the good, bad and the ugly about owning and operating construction companies because we have had several of them and we sincerely care about you and your construction company!
That is all I have for now and if you have listened this far please do me the honor of commenting and rating podcast www.FastEasyAccounting.com/podcast Tell me what you liked, did not like, tell it as you see it because your feedback is crucial and I thank you in advance.
I trust this will be of value to you and your feedback is always welcome at www.FastEasyAccounting.com/podcast
This is one more example of how Fast Easy Accounting is helping construction company owners across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email firstname.lastname@example.org
Thinking About Outsourcing Your Contractors Bookkeeping Services?
Click On The Link Below:
Need Help Now?
Call Sharie 206-361-3950
In closing, I want to caution you that we may or may not be a good fit for your contracting company. This guide will help you learn what to look for in outsourced construction accounting.
Thank you very much and I hope you understand we really do care
about you and all contractors regardless of whether or not you ever
hire our services.
Bye for now until our next episode here on the Contractors Success MAP Podcast.
Randal DeHart | Contractors Accountant