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Back office support can make or break your construction company and that’s where we come in. We can do you the most good by bringing order to your chaotic contractors bookkeeping mess! Most of our clients come to us because they believed they needed someone to straighten up their contractors bookkeeping services system, help them get current or quarterly payroll tax filings, sales tax returns and a variety of other tax issues. That is only the tip of the iceberg! 

The real value in working with us is not just getting you out of trouble now but keeping you out of trouble in the future so that you can focus your time and energy where it will do you the most good…acquiring profitable and pleasant customers and clients and satisfying their needs. 


Warm Regards,

Randal DeHart | Premier Contractors Accountant


This is one more example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email


Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

Need Help Now?

Call Sharie 206-361-3950

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Apr 28, 2017

This Podcast Is Episode Number 0214 And It Will Be About Proven Contractor Bookkeeping Road Map

We Make Contractor Bookkeeping Look Easy

Because we do it every day, Monday through Friday and some holidays. This makes it over 300 days per year. With multiple clients, we are not new; it’s not new.

The same goes in your field of Construction. You do many of the same things over and over again. The end result is so clean and tidy when the customer is watching you it looks like it was effortlessly done. That’s so simple “Why Couldn’t I Do That.” When I tried, it seems to be “A Lot Harder.”

Everyone has a skill set. Construction Bookkeeping and Construction Accounting is what we do. I confess – we think we find it easier having come from a Construction Background (for Randal growing up in a construction family and for us personally having started, owned, operated several Construction Companies).

We can speak with conviction about the basics and the more complex issues as you grow your Construction Company, Handyman Company, Trade Contractor or any one of the dozens of Construction Company types we serve.

Short List Construction Contractors We Serve 

Brand New Construction Company    Handyman Company

Cabinet Installer    HVAC Contractor

Carpentry Contractor    Insulation Contractor    

Carpet And Tile Contractor    Interior Designer      

Commercial Tenant Improvement Contractor   Land Development Company

Concrete Contractor    Landscape Contractor    

Construction Company   Masonry Contractor

Construction Manager   Mold Remediation Company      

Contracting Company    Moss Removal Company      

Contractor   Painting Contractor      

Custom Deck Builder    Plumbing Contractor      

Custom Home Builder    Pressure Washing Company      

Demolition Contractor    Remodel Construction Company      

Drywall Contractor    Renovation Contractor      

Electrical Contractor    Restoration Contractor      

Emerging Contractor    Roofing Contractor      

Excavation Contractor    Spec Home Builder      

Finish Millwork Contractor    Specialty Contractor      

Flipper House Contractor    Subcontractor

Flooring Contractor    Trade Contractor      

Framing Contractor    Underground Contractor      

General Contractor    Utility Contractor      

Glass Installation Contractor    Construction Employees    

Gutter Installation Company    Construction Support Specialist


Additional QuickBooks Templates, Resources, And Services

QuickBooks Set Up Templates   Solopreneur

QuickBooks Chart Of Accounts     Free Stuff

QuickBooks Item Lists Templates     Consulting


We Serve Over 100 Types Of Contractors So If Your Type Of Company Is Not Listed

Please Do Not Be Concerned Because If You Are A Contractor

There Is A Good Chance We Can Help You!

Call Now: 206-361-3950

QuickBooks Chart Of Accounts Set Up General.png

You must decide for yourself the benefit and value of having W2 employees. Other options include using a Staffing Service, subcontractors, becoming a consultant or Project Manager, 1099 Contractors or keeping the company smaller where no outside employees are needed.

All of us need employees. The question is “Are They, Ours? Yes, we have direct employees. I can tell you we do not have as many direct employees as when we were Construction Contractors.

Do we ever intend to have that many direct employees again? No Never, not ever in this lifetime.

When we are reviewing software and services; we look for the larger companies who HAVE employees. We want to have access to their Customer Support and Tech Support (all are indirect employees).

Outsourcing means we have access to highly qualified staff without all the headache and expense of in-house employees. This is what it takes to keep everything running smoothly (Plus good equipment).

Fast Computers, Multiple Monitors, each office with their own printer, Hi-Speed Internet, Hi-Speed Scanners, good office environment with large “L” shaped desks, plus additional tables as work areas, comfortable office chairs, and finally working HVAC system.

Hats off to Construction Companies who have 20, 30, 50 or more direct employees:
·    As you grow, there are additional regulations that come with more and more employees.
·    Recommend using a 3rd Party Payroll Service with an HR Component.
·    Suggest paying Bi-Weekly unless mandated to pay weekly.
·    Use Electronic Timecard.  Limit Employee Advances.  
·    Give Perks and Benefits that employees will appreciate.
·    Pay Well – There is a balance between Under Paying and Over Paying your employees.  
·    Reward the productive employees.
·    Have written Coaching Reports for those who need a little reminder.  
·    Don’t be afraid to “Let Someone Go” if it is no longer a “Good Fit.”
·    Some employees want to leave and just don’t know how to Quit.
·    They do not want to leave and have “Hard Feelings, ” but they want to move on.  

Many challenges “Big or Small” are exactly the same for all companies:
·    Keeping Track of Paperwork
·    Developing Processes
·    Creating Estimates
·    Getting Signed Change Orders
·    Creating Customer Invoices in a Timely Manner
·    Presenting The Invoice To The Customer
·    Asking For Money
·    Paying their Bills
·    Focusing On Tomorrow
·    Dealing With Today
·    Learning From Yesterday

How can you do all of those things all at the same time?
It is simple; but not easy. It takes practice
Finding a “Good Bookkeeper” who understands construction and your issues is a First Start.
Note – I did not say find a bookkeeper who will come to your house, pick up your mail, open it.

Decide what is important. Deposit the checks, Write the checks, Pay the bills. That is a role for you, your spouse or a partner – not an outsider. Do not give a bookkeeper TOO MUCH AUTHORITY or you could wake up one day and be a victim of Bookkeeper Embezzlement!

I have known bookkeepers who have “Presented themselves as part of Management” (as a Partner) which upon further questions to the actual owner I learned that was not true. (Just The Bookkeeper)

Same has been true for Project Managers, Estimators, and other Field Employees who go beyond their authority. It is easy to spend “Other People’s Money” it is so much easier than spending our own.

The local paper recently had an article about a “Bad Bookkeeper” who had been caught embezzling the Contractor’s funds for several years. The hardship to the Contractor and the loss of money is enormous. The Bad Bookkeeper was convicted, but even if restitution is 100%, it will take years and years to be pay off.  

In the meantime, the Contractor has a Problem – A Huge Problem. That money is GONE! Fast Easy Accounting presents and provides a “We Solution” Our focus is mostly “After The Fact” Accounting. We never want any Government Agency to say we “Should Have Paid Something.”

We also never want for our Clients to worry that we spent their money on Anything. The only funds we touch is our own fees – we auto receive Weekly (on Mondays) or Monthly (1st Day of the month) depending on the services provided. 

All services are Month-To-Month; ending on last day of the month.
We Enter All Of Your Paperwork Into QuickBooks Desktop Version In The Cloud
Accessible 24/7 From Your Desktop, Laptop, Notebook, Tablet, Smart Phone
Any Web-Enabled Device Including iPads, iPhones, Apple, MacBook

We use a Commercial Host approved by Intuit. Access it like going to the Bank – log into your account, view, print reports, move money between accounts and chose if you want to use “online bill pay” feature. We embrace Cloud Services (especially those with a Master Dashboard).

State Governments are also embracing Cloud Access for many Government Services. All the State of Washington agencies work together; if a contractor is audited The Agency involved is asking for documents beyond what they need to help the other agencies.
What does this mean?
·    Good Recordkeeping
·    Customer Invoices
·    Customer Payments  
·    Timecards
·    Employee Paystubs
·    Bank Statements
·    General Receipts

We have a Tried And True Contractors Bookkeeping System

·    One which includes a Cloud based Document Management System where you send  your documents
·    You can forward emails, scan, snap a picture, scan and send PDFs, whatever is easy for you.
·    If you use a “Main Stream” bank with enhanced images, you can link the bank feeds to our paperless server and get your contractors bookkeeping service running almost 100% autopilot!
What Does "Full-Service Contractor Bookkeeping” Mean To You?
For many contractors, it means Hire someone – usually anyone at all who says Yes – I will do everything.

Giving that BRAND NEW Person all the user names, passwords, authorization to sign checks and run back out to the field as fast as possible and “Forget About It – Everything Is Handled”

For many Construction Contractors That Answer Is Wrong | Very Bad | Leads To Painful Results!
I’m Sorry for those who were hoping – This is not “How We Work.”  
In our system – It is a “We Process” We want YOU to “Help Us Help You.”  

A Major Part of this process is that “You Control The Money.”
·    Receiving The Money
·    Paying the Bills
·    Hiring
·    Promoting
·    Coaching
·    Firing Employees.  
You are an Owner, not a Manager – Making Decisions Is A Daily Activity
Though there is a lot of managing the day-to-day activities of owning and operating a business.  

Our part is getting every scrap of paper (income or expense) in an accounting system.
We use QuickBooks Desktop so that you have the reports you need to properly make decisions.  
Your Tax Accountant understands the QuickBooks layout and maps their Tax Software to it.  

I am reminded of a book about decision making I read to our son as a small child.
David Decides About Behaviors: A Story for Children, a Guide for Parents by Susan Heitler

The same principle applies to everyone. Each one of us is David.  
We make decisions every day about everything.  No decision is a decision.    

We are here to help – If you will let us!  
AND if you will do Your Part it can be a seamless activity without undue stress on either side.

With good accounting, you are able to focus on getting your work done.
You do not have to explain to use How To Do The Bookkeeping – We Know What To Do!
I recommend being an S-Corp over an LLC or Sole Prop. (call me, and we can discuss why)
For The Do-It-Yourself Contractor Fast Easy Accounting Store
Have The Perfect Solutions To Fit Your QuickBooks Setup Needs
The choice is yours – Either way we are looking to Help You with your Accounting Needs.

Enjoy your day.

About The Author:

Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. 206-361-3950 or
    Contractor Bookkeeping Services All Across The USA Including Alaska And Hawaii

I trust this podcast helps you understand that outsourcing your contractor's bookkeeping services to us is about more than just “doing the bookkeeping”; it is about taking a holistic approach to your entire construction company and helping support you as a contractor and as a person.

We Remove Contractor's Unique Paperwork Frustrations

We understand the good, bad and the ugly about owning and operating construction companies because we have had several of them and we sincerely care about you and your construction company!

That is all I have for now, and if you have listened to this far please do me the honor of commenting and rating podcast Tell me what you liked, did not like, tell it as you see it because your feedback is crucial and I thank you in advance.

You Deserve To Be Wealthy Because You Bring Value To Other People's Lives!

I trust this will be of value to you and your feedback is always welcome at

One more example of how Fast Easy Accounting is helping construction company owners across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that, and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email

Contractor Bookkeeping Done For You!

Construction Accounting Specialists At Fast Easy Accounting 206-361-3950 

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

This guide will help you learn what to look for in outsourced construction accounting.

Need Help Now?

Call Sharie 206-361-3950

Thank you very much, and I hope you understand we do care about you and all contractors regardless of whether or not you ever hire our services.

Bye for now until our next episode here on the Contractors Success MAP Podcast.

Warm Regards,

Randal DeHart | The Contractors Accountant

Our Workflow Removes Your Paperwork Frustrations

For Contractors Who Prefer

To Do Your Bookkeeping

Fast Easy Accounting Do-It-Yourself
Construction Accounting Store Is Open

QuickBooks Setup Templates, Chart of Accounts and Item Lists for Construction Contractors

Most Contractors Setup QuickBooks Desktop Version In One Of Three Ways:

#1 EZ Step Interview inside QuickBooks Setup

#2 Asked Their Tax Accountant To Setup QuickBooks
#3 They Attended A How To Setup QuickBooks Class Or Seminar

And QuickBooks Does Not Work The Way They Want It Too!

The Answer:

#1 Click Here To Buy An Entire QuickBooks Setup For Your Specific Contracting Company

#2 Click Here To Buy Just The Chart Of Accounts For Your Specific Contracting Company

QuickBooks Set Up For Contractors And QuickBooks Chart Of Accounts For Contractors



















































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