In almost all cases, in addition to visiting the local pawn
shop if an employee does not get paid "On Time," they may contact
your local state agencies and even Federal agencies for assistance.
Please understand payday is "Results Driven," your results, not
theirs and "No Excuses Allowed."
1. Pay Employees
2. Fill out Government Forms
3. Job Costing for a better bottom line
As the employer, you need to have the timecard
as the foundation for making
sure employees get paid. Employees need to fill-it-out their
timecard and total it, including anyone on salary. You can create
your timecard, or you can download our FREE timecard form
and modify it to fit
your needs. Timecard needs to be something more than a few numbers
scribbled on the back of a paper bag or the nearest Home Depot
receipt (those are already full of footprints and coffee
After all, timecards (timesheets) are entered into QuickBooks,
save and file them. Do this even if you are using a 3rd party
payroll processor. You may need to reference the information
Timecards should have the following - the more the
detail, the better:
- Hours Worked with Start / Stop and lunch breaks
Quarterly tax returns
for Washington State
Employment Security and Washington State Labor & Industries
cross-reference each other to review the same employee wage data in
Quarterly tax returns for Washington State Employment Security
Quarterly Reports want employee wage detail, including:
Washington State Labor And Industries Wants Summary Data
- Total hours per classification
- Total wages per classification
Washington State Labor And Industries set the rate for each
contractor based on their experience rating.
Example of Washington State L&I Contractor
It is always optional to take the employee deduction from
employees paycheck based on risk classification worked. Taking more
than allowed is not acceptable.
We recommend all construction company owners deduct the
maximum allowed from each employee and bring it up early and often
in your safety meetings because it helps them focus more attention
on safety which helps lower overhead costs and benefits everyone.
It is essential to understand the Psychology of Construction Field
Employees. Click here for more
Whenever any employee is requesting unemployment benefits,
their request is sent to the employer to verify they are or have
been an employee. The Washington State Employment Security computer
may auto-fill the form and sends a letter to the first company on
the list. It is imperative that someone in your office
double-checks the accuracy of the request and notify the Washington
State Employment Security if it is not your employee. Companies
have similar names, and each state wants to apply the risk to the
proper company. They also want to verify if any employee is saying
they have worked for a company which they were a 1099 contract
employee or trying to submit a fraudulent claim.
What about an employee who is working part-time and sometimes
receiving unemployment benefits?
Washington State Employment Security will send a form for the
employee to fill out, breaking down the hours and gross pay
week-by-week for a period that is in question.
Example of Washington State Employment Security Wage
This can be for all the hours worked from a 12 to 52 week
period, including time worked during the previous year. Your source
document is the timecards and pay-stubs, and you may need it if you
have to prove their hours and the more detail in their handwriting,
Washington State Employment Security wants to
- Does the social security number match?
- Is there any other type of benefits?
- What is the last day of the pay period?
- Are original timecards (sheets) available?
- What are the daily hours with a weekly total?
- What is the weekly total earned?
- What day were the wages paid?
- The dollar amount of wages paid?
All forms are easy to fill out if you have all the data in a
readily usable format that accessible. What you do as a contractor
is "Easy To Do" if it is something you do all of the time.
As QuickBooks experts in Contractors accounting and
contractors bookkeeping, paperwork is our particular skill set. We
know what to do! Let us help you so you can do what you do
We help a little or a lot depending on your needs. I look
forward to being able to assist you with any option that best fits
Please feel free to download all the Free
Forms and Resources that you find useful for your business.
About The Author:
Sharie DeHart, QPA is the co-founder of Business
Consulting And Accounting in Lynnwood, Washington. She is the
leading expert in managing outsourced construction bookkeeping and
accounting services companies and cash management accounting for
small construction companies across the USA. She encourages
Contractors and Construction Company Owners to stay current on
their tax obligations and offers insights on how to manage the
remaining cash flow to operate and grow their construction company
sales and profits so they can put more money in the bank. Call
206-361-3950 or email@example.com
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