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Back office support can make or break your construction company and that’s where we come in. We can do you the most good by bringing order to your chaotic contractors bookkeeping mess! Most of our clients come to us because they believed they needed someone to straighten up their contractors bookkeeping services system, help them get current or quarterly payroll tax filings, sales tax returns and a variety of other tax issues. That is only the tip of the iceberg! 

The real value in working with us is not just getting you out of trouble now but keeping you out of trouble in the future so that you can focus your time and energy where it will do you the most good…acquiring profitable and pleasant customers and clients and satisfying their needs. 


Warm Regards,

Randal DeHart | Premier Contractors Accountant


This is one more example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email


Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

Need Help Now?

Call Sharie 206-361-3950

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Mar 17, 2017

This Podcast Is Episode Number 0208 And It Will Be About Twenty Unique Benefits To Have Your Contractor QuickBooks Desktop In The Cloud

QuickBooks Online Is Not The Same As QuickBooks Desktop In The Cloud

At a quick glance, it is easy to think that all QuickBooks files are the same no matter if it is on your desktop or in the Cloud because it appears to be the same product. Nothing could be further from the truth. QuickBooks Online is slow and clunky and changes early and often so just when you think you understand it...


QuickBooks Desktop Version has been around since 1991, and it has improved at a stable pace that contractors and accountants can keep up with. For the past several years our contractor clients have enjoyed the having access to the tried and true QuickBooks Desktop version in a Cloud environment.

Why do I like using Cloud-Based Servers?
For all the same reasons every Contractor has web access to their bank is to see “The Numbers!”

Money In: Have my Deposits posted and cleared?  
Money Out: What checks have cleared?
What’s Left Over:  How much money is in The Bank?

You can access QuickBooks Desktop anytime from anywhere; using your smartphone, tablet, notebook, PC or Mac.

Your QuickBooks In The Cloud Is Backed Up Every Night While You Sleep!

Most small Construction Contractors like you find that working traditional hours of 9 to 5 is not realistic. Being a contractor your hours are dictated by the needs of your prospects, customers, and clients.

This means as a Contractor, you may be creating an estimate, proposal, invoice, paying bills or making an electronic deposit to your bank before 9:00 AM or after 5:00 PM (Monday - Friday) You are working in the early mornings, evenings, on weekends before breakfast or after dinner, on Saturday’s, on Sunday’s and usually some time is devoted to business when you are on vacation.

It Is Unusual For A Contractor To Take More Than A Couple Days Off At A Time

Ten minutes here and there or an hour of productive time (without interruptions) can save even more time. For many contractors, a formal office looks like the seat of their truck parked at the near a Wifi spot.

Why Wifi Spot – Because Contractors need to create the invoice, look up something at the moment to get it off their plate then move on to the next opportunity or crisis.
I chatted with several Contractors this week have been home because of weather-related issues. For those without outside offices. when at Home; they are at their 2nd Office. (Primary Office is their Vehicle)

For Larger Construction Contracting Companies, The Choices Are:

  • Wait until they can get to the office.
  • Try to go into the office even though they should stay home.
  • Remote access and tie up a computer if QuickBooks is on a Desktop.
  • Bad idea – If the employee made it to work; you are using their computer and they being paid to wait.

Challenges For Contractors With Staff Can Be Solved With QuickBooks Desktop In The Cloud

  • You are able to review reports from home, after hours.
  • You can work on a Bid, Estimate, Change Order
  • You can review your payables and pay bills
  • If there is a problem – much easier to take proactive action and Lock The File Down.  

Too many contractors have faced issues with their in-house bookkeeping staff “Taking Control” going beyond the scope of their authority (sometimes even implying to customers and vendors they are owners). Bad Bookkeepers destroy more Construction Companies than you can imagine!

Owners (or their spouses - the ultimate partners) need to be watching the numbers and THE MONEY

There is a difference between assigning duties to an in-house Bookkeeping Staff, Office Managers,  or Project Managers;  giving them access to Company bank account and authorization to sign checks which is the path that often leads to Bookkeeper Embezzlement.

Your QuickBooks Desktop File Is Safe In A Secure Environment – We Use An Intuit Approved Commercial Host.

Why an approved Commercial Host versus any Cloud Hosting Service?

To become an Intuit Approved Commercial Host they have gone through Intuit’s rigorous approval process. They must be able to document the servers are located in a Data Center with security and encryption. In simple terms, your QuickBooks files are located at a data center more secure than your bank which means it is safe.  

It is not resting in someone's basement waiting for a flood or in a closet without 24/7 armed security. I have listened to contractors tell horror stories about in-house servers being downstairs in a basement and the basement being flooded and several cases their home offices being broken into by disgruntled employees while they were on vacation.(Click here to read about Remodel Contractor - Edmonds WA)

I Love Having Tech Support Available By Phone, By Email, And Better Yet - Not My Direct Employees!

The Commercial Host creates backups and tests the latest QuickBooks updates before installing them.
Part of being a good commercial host has a plan to prevent the server going down and restore plans if it does.

Sometimes our server has been down or slow, and a few times the Data Center has been down; Server by Server rolled over to a different data center and was back up within a short space of time. Our Data Center was not part of the recent “Big Outage” causing and other sites to be down.

We have been down longer due to a local Power Outage (truck hit a power pole, we lost power and the internet) versus any outage on the server. It is not practical for us to be without internet and access to our Client’s QuickBooks files and other web-based programs.  

Because everything is in the Cloud – we just went home; turned on the computers and went back to work.

As a commercial office, we are required to have a fire alarm system which is hard wired using a land line. As a backup, we added internet to our landline service. Between them, we are up 99.99% of the time.

On January 25, 2017, A Few Blocks From Our Office A Fire Destroyed New Construction Project The Fire impacted the apartments and businesses on each side, across the street, and down the block. The street was closed and blocked by police 24/7 for weeks and just recently opened. The remains of debris are still on site and visual reminder of how quickly something bad can happen.

Contractors Constantly Balance Multiple Demands On Your Time

  • Taking Care of Their Own Family
  • Doing What Needs To Be Done
  • Helping Others
  • Staying Safe

Bad Weather: If it is a hurricane you have time to prepare. Tornados - I guess not so much. If you had 10 minutes or less to leave; what would you grab to take with you on the way out the door?

  • Family
  • Pets
  • Checkbook
  • Wallet
  • Keys
  • Clothes if you have time

The Last Thing On Your Mind Is Packing Up Your Business Records And Computer!

Accessing Our Cloud Server Is Available To Outsourced And Do-It-Yourself Clients

Looking forward to being of assistance.


Sharie DeHart


About The Author:
Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. 206-361-3950 or

Contractor Bookkeeping Services All Across The USA Including Alaska And Hawaii

I trust this podcast helps you understand that outsourcing your contractor's bookkeeping services to us is about more than just “doing the bookkeeping”; it is about taking a holistic approach to your entire construction company and helping support you as a contractor and as a person.

We Remove Contractor's Unique Paperwork Frustrations

We understand the good, bad and the ugly about owning and operating construction companies because we have had several of them and we sincerely care about you and your construction company!

That is all I have for now, and if you have listened to this far please do me the honor of commenting and rating podcast Tell me what you liked, did not like, tell it as you see it because your feedback is crucial and I thank you in advance.

You Deserve To Be Wealthy Because You Bring Value To Other People's Lives!

I trust this will be of value to you and your feedback is always welcome at

One more example of how Fast Easy Accounting is helping construction company owners across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that, and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email

Contractor Bookkeeping Done For You!

Construction Accounting Specialists At Fast Easy Accounting 206-361-3950

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

This guide will help you learn what to look for in outsourced construction accounting.

Need Help Now?

Call Sharie 206-361-3950

Thank you very much, and I hope you understand we do care about you and all contractors regardless of whether or not you ever hire our services.
Bye for now until our next episode here on the Contractors Success MAP Podcast.

Warm Regards,

Randal DeHart | The Contractors Accountant

Our Workflow Removes Your Paperwork Frustrations


For Contractors Who Prefer

To Do Your Bookkeeping

Fast Easy Accounting Do-It-Yourself
Construction Accounting Store Is Open

 QuickBooks Setup Templates, Chart of Accounts and Item Lists for Construction Contractors

Most Contractors Setup QuickBooks Desktop Version In One Of Three Ways:

#1 EZ Step Interview inside QuickBooks Setup
#2 Asked Their Tax Accountant To Setup QuickBooks
#3 They Attended A How To Setup QuickBooks Class Or Seminar

And QuickBooks Does Not Work The Way They Want It Too!

The Answer:

#1 Click Here To Buy An Entire QuickBooks Setup For Your Specific Contracting Company

#2 Click Here To Buy Just The Chart Of Accounts For Your Specific Contracting Company

QuickBooks Set Up For Contractors And QuickBooks Chart Of Accounts For Contractors






























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