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Back office support can make or break your construction company and that’s where we come in. We can do you the most good by bringing order to your chaotic contractors bookkeeping mess! Most of our clients come to us because they believed they needed someone to straighten up their contractors bookkeeping services system, help them get current or quarterly payroll tax filings, sales tax returns and a variety of other tax issues. That is only the tip of the iceberg! 

The real value in working with us is not just getting you out of trouble now but keeping you out of trouble in the future so that you can focus your time and energy where it will do you the most good…acquiring profitable and pleasant customers and clients and satisfying their needs. 


Warm Regards,

Randal DeHart | Premier Contractors Accountant


This is one more example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email


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Jan 22, 2021

This Podcast Is Episode Number 403, And It's About Cash Flow Management And How To Track Income

A wise business owner once said, "Happiness is positive cash flow." As a business owner, I'm sure you agree. Everything is better when your cash-in exceeds your cash-out.

A cash crisis can be emotionally devastating, and it can even kill your business. If you've ever had to beg, borrow, and steal to cover tomorrow's payroll, you know what I mean.

Having a proper cash management system allows you to:

  • Know when, where, and how your cash needs will occur.
  • Know what the best sources are for meeting your additional cash needs.
  • Be prepared to meet these needs when they occur by keeping good relationships with bankers and other creditors.

The starting point for avoiding a cash crisis is allowing your accountant to develop a cash flow projection for you. Your construction accountant can help you develop both short-term (weekly, monthly) cash flow projections, help you manage daily cash, and long-term (annual, 3-5 year) cash flow projections to help you develop the necessary capital strategy to meet your business needs.

Also, a well kept historical cash flow statements help you understand where all the money went.

Having an accurate cash flow projection has several benefits and will make many procedures easier for your construction company.

The one burning question contractors want to know: When is it income?

When money comes into the business, at some point, it turns into income. "Money goes in and out of my business, and I don't understand when it is income and when it is not." Without proper tracking and matching of income and expenses, most construction companies never know if they made a profit until the job is over.

The Diagram Below Shows Five Ways Money Comes In

  1. Job Deposit - Customer signs a contract and gives the contractor a down payment check - (Not Income)
  2. Invoice - Contractor sends the customer an Invoice for the work done, and the customer pays - (Income)
  3. Loans - Contractor, outside investors, banks loan money to the business - (Not Income)
  4. Refunds - Contractor returns unused material, gets money back - (Not Income)
  5. Rebate - Contractor receives a rebate when buying a new truck - (Not Income)

    Money In Fast Easy Accounting

The Diagram Below Shows Five Ways Money Goes Out

  1. Labor - Payroll and taxes because contractors can make good money with qualified labor - (Not Income)
  2. Material - It takes money to make money, and you need material to build and repair things - (Not Income)
  3. Other - Costs you need to operate a mobile business like construction - (Not Income)
  4. Subcontractors - Do what you do best and outsource the rest - (Not Income)
  5. Overhead - Everything not directly related to fieldwork - (Not Income)
    Money Out

The Diagram Below Shows When It Is Income

  1. Invoice - The only time when money coming in is - (Income)
  2. Job Deposit - Applied to an Invoice, the money is - (Income)
  3. Customer Payments - Applied to a complex Invoice, it is - (Income)

    When Is It Income Fast Easy Accounting

Our services can provide you:

  • Help in obtaining an appropriate line of credit
  • Cash collection acceleration techniques
  • Proven effective collection policies
  • Established effective payment policies
  • Help in getting the maximum rate of return on your idle cash

Final thoughts

Cash flow is the lifeblood of any construction company, especially those with annual sales volume under $1,000,000. Some construction Company experts even say that healthy cash flow is more critical than your contracting company's ability to complete projects. While that might seem counterintuitive, consider this: if you fail to satisfy a customer and lose that customer, you can always work harder to please the next customer. If you do not have enough cash reserves to pay your suppliers, creditors, and make payroll, then your Construction Company is out of business; game over!

About The Author:

Sharie_DeHart_President_Fast_Easy_Accounting_Serving_Contractors_All_Across_The_USA_Including_Alaska_And_Hawaii-1Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or