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Back office support can make or break your construction company and that’s where we come in. We can do you the most good by bringing order to your chaotic contractors bookkeeping mess! Most of our clients come to us because they believed they needed someone to straighten up their contractors bookkeeping services system, help them get current or quarterly payroll tax filings, sales tax returns and a variety of other tax issues. That is only the tip of the iceberg! 

The real value in working with us is not just getting you out of trouble now but keeping you out of trouble in the future so that you can focus your time and energy where it will do you the most good…acquiring profitable and pleasant customers and clients and satisfying their needs. 


Warm Regards,

Randal DeHart | Premier Contractors Accountant


This is one more example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email


Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

Need Help Now?

Call Sharie 206-361-3950

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Sep 15, 2017

This Podcast Is Episode Number 0234 And It Will Be About 12 Signs You Hired The Right Contractor Bookkeeping Service

  Contractors Bookkeeping Services

If you are a contractor, you know what to look for when you need to hire skilled construction workers. The longer you have been in construction, the more experience you have including a sixth sense about who is likely to be a good fit for your construction company team and who is not. 

You can spot wanna-bees, clowns, and firebrands in an instant, and you know that if you are thinking about firing someone; you are already fifteen minutes too late!

99.99% of Construction is "Tangible" which means you can judge it using your five senses. You can See, Hear, Touch, Smell and Taste it and you know when it is good or bad.

99.99% of construction accounting is "Intangible" including financing, taxes, payroll processing, payment applications, financial statements, cash management which means you may have to rely on your gut-feeling to know when someone perhaps is not a good fit.

I have a deep background both in construction, having owned and operated successful construction companies and construction accounting.

I have a deep background both in construction, having owned and operated successful construction companies and construction accounting.

Just so we are clear, if you suspect I want the opportunity to work with you, you are 100% right! But, I know what you need is proof that I know what I am doing so let me condense several decades of experience into these twelve warning signs you hired the wrong contractor bookkeeping service.

Here are these twelve Signs You Hired The Right Contractor Bookkeeping Service


Sign #01

Your contractor's bookkeeping service specializes in working with contractors. They are not general bookkeepers who accept all types of businesses and cannot do right by any of them because nobody can keep track of all the subtle differences and nuances of multiple industries let alone the specialties within a given industry. In the construction industry, they are "Masters Of Their Trade."
Chances are they are not the cheapest Bookkeeping Service available. Every successful contractor knows cheap tools, cheap workers, cheap material and cheap Bookkeepers are the most expensive ones in the short-run and worse in the long run.
Cheap tools and cheap bookkeepers appear to be a bargain until you use them for a short while and discover how expensive they are.
When you add up the seen and unseen costs, you suddenly realize you need to replace them with someone who understands construction. Someone who understands Construction Accounting and has a contractors accounting and bookkeeping system, software, hardware, infrastructure and staff that are trained in construction accounting, so they know how to provide the contractors accounting and bookkeeping services you need.

Sign #02

Your contractor, bookkeeping services firm offers flat-rate pricing for your contractor bookkeeping services needs.
There are situations when a contractor is better off with a flexible rate schedule including pre-determined hourly rates depending on the skill level required, but only if there are complex construction accounting needs or if the construction company owners or managers want direct command and control of the contractor bookkeeping services.
We can serve 99.99% of construction, and contracting companies in the USA including Alaska and Hawaii with annual sales volume from $0 start up to $5,000,000 with a flat rate weekly or monthly fee that does not change unless your needs change.
Our Construction Accounting Services System takes the guesswork out of contractors bookkeeping services and leaves good solid, repeatable bookkeeping processes that work day in and day out.

Sign #03

Your contractor, bookkeeping services firm, is open and honest with you and answers your questions with easy to understand language not "accounting speak" and respects you as an intelligent business owner.
Construction accounting is complex; however, you don't want to know how it’s done you just how to read the financial and job costing reports to help you operate and grow your construction company. The true professional in any field makes everything they do look easy I invite you to look at The Five Key Performance Indicators For Contractors. Then you decide if what I say is true or not, you are the judge.

Sign #04

When you provide the data and paperwork on time your contractor bookkeeping services firm gets their work done on time.
You know there is no profit in operating a chaotic bookkeeping service or any other company for that matter. Contractor Bookkeeping Services are predictable, foreseeable, boring, tedious, mundane, repetitive, monotonous, dull businesses in the world and people either love it or hate it.Thank goodness everyone at Fast Easy Accounting loves it, eats it, sleeps it, dreams about it and are fascinated with it!

The reason we love it so much is our contractor's bookkeeping system reverses the typical 95% / 5% ratio. In most bookkeeping services, 95% of the time they don't know what to do most of the paperwork they encounter, so they try to remember what we did with the last one just like it, and they hope the financial and job costing reports don't get screwed up. And only 5% of the transactions are simple and easy.

Even something as simple as knowing where to classify fuel or food can be a nightmare for the bookkeeping services staff without at least 10,000 hours in construction accounting.
Fuel Costs Could Go Into Any One Of A Dozen Accounts For Example:
  1. Construction vehicles for use on streets and roads
  2. Construction vehicles for off road use
  3. Generators
  4. Cut-off saws
  5. Air compressors
  6. Other power tools
  7. Admin vehicle company owned
  8. Field employee vehicle as reimbursement
  9. Admin employee vehicle as reimbursement
  10. Sales employee vehicle as reimbursement
  11. Operations employee vehicle as reimbursement
    Officer or Owner vehicle as reimbursement

Food Costs Could Go Into Any One Of A Half-Dozen Accounts For Example:

  1. Field employee meals (different tax deduction than straight meals)
  2. Meals for office employees
  3. Entertainment
  4. Office meetings
  5. Charitable donations
  6. Gifts for clients

If a transaction is put into the wrong account, the financial statements will present a vastly different picture to the contractor regarding which jobs are profitable and which ones are not. In the end, it could mean the difference between success and failure because if you rely on Profit And Loss By Job Reports to know which jobs to bid on and which ones to ignore.
Year over year and regardless of the economy one thing never changes; 20% of the contractors earn and keep 80% of the profits. The reason is they have a Business Process Management Strategy like our Contractors Success M.A.P. that tells them how, what, when, where and why to focus their limited resources on the M.A.P. = Marketing / Accounting / Production.

The 80/20 Rule Combined With Business Process Management

Can Improve Your Life In Ways You Never Dreamed Possible!

Sign #05

Your contractors bookkeeping services firm works out of their home. Home based businesses are great for many people, and they make a lot of sense; except when it comes to dealing with your construction company's sensitive financial data.

The last thing you want is for your contracting company records to be sitting on someone's kitchen table open and inviting for anyone and everyone to see, touch, read and spy on you construction company. It happens more than you could imagine or could believe unless it has happened to you or someone you know and trust.

Just as bad is when your cheap bookkeeper has little kids with sticky fingers, and they get peanut butter and jelly on your construction company receipts.

By far, the scariest cheap bookkeeping services are the ones run by the wife, girlfriend or office worker of your competitor who likes to share your client list, estimates, and financial records...OUCH! That happens more than you could imagine or believe.

Sign #06

Your contractors bookkeeping services firm internet presence is professional, clean and packed full of helpful, useful information and has at least 10,000 pages.

A website is no longer a luxury and at a minimum to be taken seriously your contractors bookkeeping services should active in at least 20 different social media sites including a presence on LinkedIn, Facebook, Twitter and Google+ to name a few.

The best way to know if your contractors bookkeeping services firm has an internet presence is simply doing a google search on them. Google and you will find over 9,000 results as of 10-17-14. Google our Co-Founder Randal DeHart, and you will find over 58,000 results as of 10-17-14.

Sign #07

Your contractors bookkeeping services firm does not close sales; they open relationships. No high pressure or scares tactics to get you to buy. We do not close sales; we open relationships. Hiring a Contractors Bookkeeping service is something we take rather seriously and deliberately.

We are a small privately held contractors bookkeeping services firm with a process to invite new contractors like you into our family of clients. It starts with a No Charge Consultation and mutual interview to determine if there is a basis to build a mutually beneficial relationship.

Next, we review your QuickBooks file to determine how and if we can meet your construction accounting needs.

Lastly, Sharie contacts you to present one of more custom solutions that we put together to fit your construction company's individual needs because no two contractors are the same. Sharie reviews it with you, and you decide to engage our services when you are ready.

Sharie will not attempt to close you because as I said before, "we do not close sales; we open relationships" so if we are not a good fit simply say so and we will leave you alone. In the future, if you change your mind, you are always welcome to contact us again.

Sign #08

Your contractors bookkeeping services firm carefully explains your bookkeeping options and lets you decide what it best for you.

We can serve 99.99% of construction, and contracting companies in the USA including Alaska and Hawaii with annual sales volume from $0 start up to $5,000,000 with a flat rate weekly or monthly fee that does not change unless your needs change.

Our construction accounting services system takes the guesswork out of contractors bookkeeping services and leaves good solid, repeatable bookkeeping processes that work day in and day out.

However, some contractors want control over their construction accounting services including what, when, where and how their Contractor Bookkeeping and Accounting services are handled and if this describes you then rest assured we have you covered.

You can have access to the same secure; Intuit Approved Cloud Based Hosting Service, which includes the same QuickBooks desktop as all of our contractor clients and instead of our construction accounting services system.

In these cases, we can design a reasonable hourly contractor accounting service package to fit your needs and allow you reasonable command and control on how QuickBooks is setup and maintained.

Sign #09

Your contractors bookkeeping services firm follows up regularly to make sure you are very satisfied with the services you are receiving. We have a simple answer, we keep in contact with you as much or as little as you desire and more importantly we earn your business every month. No long-term contracts, you vote with your dollars to keep us or let us go.

We do everything we can, within reason, to keep you, improve our services, innovate and add value every day. Don't take my word for it see what our clients say Click Here.

Sign #10

Your contractors bookkeeping services firm has QuickBooks ProAdvisors on staff is one of many certifications they need to consider a viable bookkeeping service for the Contractors. Yes, it costs money, $549 per year and the ProAdvisor has to take a test and recertify on the new QuickBooks edition every year.

Sign #11

Your contractors bookkeeping services firm takes a proactive approach to supporting your construction company needs outside of simply providing the bookkeeping services and they offer recommendations to help you get more from their services, save money, or improve your construction company profit and productivity.

We have entire sections of our website devoted to helping your construction company become more profitable, streamline your operations and become more productive. For example, check out the strategy and construction psychology sections.

Sign #12

Your contractor's bookkeeping services firm offers you a way to access your QuickBooks desktop version 24/7/365 from any web enabled device. Including top notch English speaking tech support staff!

The Screenshots Below Were Taken In Our Lynnwood Washington Office

 QuickBooks Is 1,000+ Miles Away Running On High-Speed Servers

QuickBooks Desktop Version Online At

Tucked Securely In A Building With Armed Guards

With Highly Skilled Technicians Maintaining It

QuickBooks Desktop Version

Want to learn how to hire an honest, competent, and reliable contractors bookkeeping services firm? Download our FREE Business Advisory Guide at Contractors-bookkeeping-services-guide-for-construction-accounting-and-bookkeeping/

I trust this podcast helps you understand that outsourcing your contractor's bookkeeping services to us is about more than just “doing the bookkeeping”; it is about taking a holistic approach to your entire construction company and helping support you as a contractor and as a person.

We Remove Contractor's Unique Paperwork Frustrations

We understand the good, bad and the ugly about owning and operating construction companies because we have had several of them and we sincerely care about you and your construction company!

That is all I have for now, and if you have listened to this far please do me the honor of commenting and rating podcast Tell me what you liked, did not like, tell it as you see it because your feedback is crucial and I thank you in advance.

You Deserve To Be Wealthy Because You Bring Value To Other People's Lives!

I trust this will be of value to you and your feedback is always welcome at

One more example of how Fast Easy Accounting is helping construction company owners across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that, and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email

Contractor Bookkeeping Done For You!

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Link Below:

This guide will help you learn what to look for in outsourced construction accounting.

Need Help Now?

Call Sharie 206-361-3950

Thank you very much, and I hope you understand we do care about you and all contractors regardless of whether or not you ever hire our services.
Bye for now until our next episode here on the Contractors Success MAP Podcast.

About The Author:

Randal DeHart, PMP, QPA The Construction Accountant

Randal DeHart, PMP, QPA
is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant, and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes and Follow Randal on Google+ 

Warm Regards,

Randal DeHart | The Contractors Accountant

Our Workflow Removes Your Paperwork Frustrations

For Contractors Who Prefer

To Do Your Own Bookkeeping

Fast Easy Accounting Do-It-Yourself
Construction Accounting Store Is Open


Most Contractors Setup QuickBooks Desktop Version In One Of Three Ways:

#1 EZ Step Interview inside QuickBooks Setup
#2 Asked Their Tax Accountant To Setup QuickBooks
#3 They Attended A How To Setup QuickBooks Class Or Seminar

And QuickBooks Does Not Work The Way They Want It Too!

The Answer:

#1 Click Here To Buy An Entire QuickBooks Setup For Your Specific Contracting Company

#2 Click Here To Buy Just The Chart Of Accounts For Your Specific Contracting Company


Short List Construction Contractors We Serve 

Brand New Construction Company    Handyman Company

Cabinet Installer    HVAC Contractor

Carpentry Contractor    Insulation Contractor    

Carpet And Tile Contractor    Interior Designer      

Commercial Tenant Improvement Contractor   Land Development Company

Concrete Contractor    Landscape Contractor    

Construction Company   Masonry Contractor

Construction Manager   Mold Remediation Company      

Contracting Company    Moss Removal Company      

Contractor   Painting Contractor      

Custom Deck Builder    Plumbing Contractor      

Custom Home Builder    Pressure Washing Company      

Demolition Contractor    Remodel Construction Company      

Drywall Contractor    Renovation Contractor      

Electrical Contractor    Restoration Contractor      

Emerging Contractor    Roofing Contractor      

Excavation Contractor    Spec Home Builder      

Finish Millwork Contractor    Specialty Contractor      

Flipper House Contractor    Subcontractor

Flooring Contractor    Trade Contractor      

Framing Contractor    Underground Contractor      

General Contractor    Utility Contractor      

Glass Installation Contractor    Construction Employees    

Gutter Installation Company    Construction Support Specialist


Additional QuickBooks Templates, Resources, And Services

QuickBooks Set Up Templates   Solopreneur

QuickBooks Chart Of Accounts     Free Stuff

QuickBooks Item Lists Templates     Consulting


We Serve Over 100 Types Of Contractors So If Your Type Of Company Is Not Listed

Please Do Not Be Concerned Because If You Are A Contractor

There Is A Good Chance We Can Help You!

Call Now: 206-361-3950


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