Nov 3, 2017
Wait, let's not forget Thanksgiving with Turkey, Dressing, Yams, Mashed Potatoes, Gravy, Fruit Salad, Pumpkin Pie, Ice Cream and lots of Egg Nog. All of this leads to us in January wishing we ate less and exercised more in hopes to keep the pounds on and matched by the pounds off for a net gain of Zero.
Software and the desire to do everything with our phone is the “Grownup’s Version” of the Candy Store all year long.
Begin with the end in
mind.
Construction Contractors want to know Job Costing on some projects but not on others. How
does a Construction Contractor keep it simple to those around them
who need to pick up all the loose pieces of paper (paper receipts
or electronic documents)?
Start by thinking about the
source and how the supplier can help
Home Depot, Lowes, Major Suppliers will email the priced invoice to
you. On each of the invoices is a line with a for the Purchase
Order.
Purchase Order crosses over
from Packing Slips to final priced invoice.
If the Construction Contractor is willing to Tell The Order Desk
something (example job name, customer name, customer address), then
there is a foundation for job costing reports. Putting all of the
receipts for a single job in a Job Folder or Job Envelope will help
if you need to make a material return, find a part number, serial
number, color used.
Many online Project Management, Estimating, Invoicing or Scheduling
Programs will allow pictures to be uploaded. Before and After
pictures are great. Helps the Construction Contractor look back or
the project for missing items that need to be billed. Resell value
of the project to the customer.
In a “Manual Accounting System” or an “Excel Based Accounting
System,” all the loose receipt are being added up. If a
Construction Contractor loses or files their recap sheet, it is
then harder to figure out it a specific job made any money. All the
notes are in the folder and who knows where the folder
is.
Finally! Construction Contractors have a way for your construction workers to submit accurate time cards chock full of the data needed to generate useful Job Costing Reports without the hassle of pen and paper and the excuse that it takes too long because it can be done on their smartphone!
Another method of tracking
is tied to tasks that would help with future Estimating.
Think instead of Kitchen, Master Bath, Main Bath, Powder Room,
Deck, Family Room, Den, Man Cave, Patio, Roof, Sun Room, Gazebo,
Cabana, Swimming Pool, Shop, Shed, Play Equipment, Landscaping,
Rockery.
Why am I saying track this way? Because when you talk to me about
your jobs – You describe the room you were working on. In my
experience, When you are looking for a new job you are thinking
back on other projects by the room not by how many sheets of
sheetrock you are going to be using.
Did you give Notice To The Owner and preserve your lien rights. At the end of the job is not the time to think about it as the window has already passed. If you have Job Accounts or a primary supplier that delivers to the job they will send a Notice To The Owner to preserve their lien rights for material. if not consider zlien.
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Click here to learn more about zlien, The Mechanics Lien & Construction Payment Platform.
We recommend using your Phone and apps to track your scheduling
and send invoices to your customers. But do not expect a Phone App
to replace a Construction Accounting System and
give you proper reports.
Any time a software says it
will do everything it won’t. Perfect Example is MS
Office is a full suite of useful software that we all use every
day. For all of the ways Excel is used; it does not replace a
formal Construction Accounting System but
instead, works with Construction Accounting Systems.
Many
QuickBooks Desktop Reports can export to Excel
and reverse is true many Excel Lists can be imported into
QuickBooks Desktop. QuickBooks Desktop does not do everything which
is why many
Construction Contractors will have an Estimating Software with the
Building Trades specific tasks and pricing or Dispatch Software
with a Time Card feature like T-Sheets which imports into
QuickBooks Desktop.
We use an Intuit Approved Commercial Host to provide you with
access to QuickBooks Desktop in a mobile
environment. This is one of the applications modern contractors
need in today’s world. With remote desktop application, internet
connection and a tablet, notebook, etc.
Many Construction Contractors can work from their mobile office
(front seat of their truck). If their tablet or notebook go
traveling without them and their data is safe in the cloud.
After Hurricane Sandy, I heard many stories where Construction
Contractors had their servers in the basement. What got flooded;
their basement! When it is time to leave in a hurry; the last thing
that is on the short list to remember to take is the server with
the accounting data located in the basement.
Back to happier thoughts, we embrace Cloud-Based products, because
many of them can be easily accessed from the phone, tablet,
notebook, choice of PC, Mac, and Windows, Android or iPhones.
Our Document Management Systems
links to your bank and credit card company.
You manage what documents and data we receive by keeping the
feeds up and working. We want to do what we do best – Enter the
receipts, invoices, customer payments properly into a Construction
Accounting System. For Fast Easy Accounting, this is QuickBooks
Desktop Version.
Our Goal is to get everything possible out the data provided, so
you the Construction Contractor have information to run your
business effectively and make a profit. Help us help you grow.
Without proper information – You are just guessing. We are
here to help!
About The Author:
https://www.fasteasyaccounting.com/free-one-hour-consultation-bookkeeping
Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. http://www.fasteasyaccounting.com/sharie-dehart/ 206-361-3950 or sharie@fasteasyaccounting.com
I trust this podcast helps you understand that outsourcing your contractor's bookkeeping services to us is about more than just “doing the bookkeeping”; it is about taking a holistic approach to your entire construction company and helping support you as a contractor and as a person.
We understand the good, bad and the ugly about owning and operating construction companies because we have had several of them and we sincerely care about you and your construction company!
That is all I have for now, and if you have listened to this far please do me the honor of commenting and rating the Podcast www.FastEasyAccounting.com/podcast Tell me what you liked, did not like, tell it as you see it because your feedback is crucial and I thank you in advance.
I trust this will be of value to you and your feedback is always welcome at www.FastEasyAccounting.com/podcast
This Is One more example of how Fast Easy Accounting is helping construction company owners across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that, and a lot more valuable to construction contractors like you so stop missing out and call Sharie 206-361-3950 or email sharie@fasteasyaccounting.com
Thinking About Outsourcing Your Contractors Bookkeeping Services?
Click On The Link Below:
This guide will help you learn what to look for in outsourced construction accounting.
Need Help Now?
Call Sharie 206-361-3950
Thank you very much, and I hope you understand we do care about
you and all contractors regardless of whether or not you ever hire
our services.
Bye for now until our next episode here on the Contractors Success
MAP Podcast.
Enjoy your day.
Sharie
About The
Author:
https://www.fasteasyaccounting.com/free-one-hour-consultation-bookkeeping
Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. http://www.fasteasyaccounting.com/sharie-dehart/ 206-361-3950 or sharie@fasteasyaccounting.com
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